Radna evidencija
Field workforce management software: what it has to cover, in the order that works
Field workforce management software fails for one reason more than any other: it is bought as a package of twenty features and rolled out as a package of twenty features. I have introduced these systems in companies from 5 to 120 field workers — construction, trades, cleaning, service — and the ones that stick always start with one module and grow. This guide lays out what the software must cover and the rollout order that survives contact with a real crew.
Call it a mobile workforce app, field team management or crew management software — the job is the same: people who work away from the office, data that is born on site, and decisions made where the data is not. The software's task is to move each record — an hour, a photo, a material receipt, a signature — from the site into the system at the moment it happens, without a second person retyping it.
- One-button clock-in with logged location; QR stickers and a kiosk tablet as alternatives
- Offline entries that queue on the device and send themselves
- Tasks and planner, daily site report with photos, measurements per site
- Work orders signed by the client with a finger on the phone screen
- Material stock with goods receipt and below-minimum alarm; tool and vehicle checkout
- Leave with approval; worker documents with a 30-day expiry warning
- Regular/overtime/weekend split, labor cost per internal rate, Excel/PDF exports
- Fault reports from the field with photos; push notifications
- Public portal for the investor without internal data
Hours are the foundation — get them right first
Every other module sits on attendance, so it comes first. The worker punches in with one button on their phone; location is logged at that moment. A QR sticker glued at the site confirms presence without GPS — it covers basements and five-year-old Androids. A kiosk tablet with a PIN per worker handles crews that do not use personal phones. Entries work offline and send themselves when coverage returns, because half of real sites have dead zones. When this layer works, you collect over 95% of punches the same day and the 6–10% gap that paper timesheets carry disappears. Until it works, do not switch on anything else — reports built on bad hours are decoration.
Field operations: tasks, daily reports, work orders
The second layer is what actually happened on site. Tasks and a planner give the foreman a morning list and the office an evening answer to what got done. The daily report with photos builds a timeline per site — rebar before the pour, the wall before it was closed — which settles investor disputes with a date-stamped picture instead of a debate. Measurements are stored against the site, with the date and who measured. The work order closes the loop: description of work, materials used, and the client's signature drawn with a finger on the phone screen, on the spot. Companies I have set this up for cut the time from finished job to invoice from weeks to days.
Resources: material, tools, vehicles, housing
The quiet money leaks are rarely in hours — they are in stuff. Material gets ordered twice because nobody knows the stock level; the stock module tracks goods receipts and fires an alarm when a quantity drops below its minimum. Tool checkout records who took which machine to which site, which is usually the end of the disappearing-grinder problem. Vehicle assignment ties each vehicle to a responsible worker. If you house workers near remote sites, accommodation is tracked from–to per worker, so you stop reconstructing in December who slept where in March. None of this is sophisticated; summed up, companies of around 20 workers typically find a few hundred euros a month in these small holes.
People and payroll: leave, documents, overtime, exports
The administrative layer is where the office feels the change. Leave requests go through the app with an approval step, so the planner shows real availability instead of hallway promises. Worker documents live in one place with a warning 30 days before expiry — permits, medical certificates, contracts — which matters double if your crews cross borders. Hours split automatically into regular, overtime and weekend; labor cost is computed from an internal hourly rate per worker, so a project's people-cost is a number, not a feeling. At month end the accountant gets Excel or PDF exports. Faults reported from the field arrive with a photo, push notifications carry the urgent items, and the investor can follow progress on a public portal with no internal data on it.
The rollout order that survives a real crew
Month one: attendance only — phones, QR, kiosk where needed, two weeks in parallel with paper, no sanctions for mistakes. Month two: daily reports and tasks, because by then the foremen trust the app in their pocket. Month three onward: payroll calculation and exports, then the resource modules — material, tools, vehicles — one at a time, each after the previous one becomes routine. Leave, documents and the investor portal come last, once the field layer is habit. Every failed rollout I have examined broke this order and switched everything on at once. People absorb one new habit at a time; twenty features on day one produce a return to the notebook by day thirty.
Modular pricing: start with 5, grow toward 21
Radna evidencija — the system this site describes — has 21 modules in six groups: core, field, resources, people, payroll and communication. You buy a package of 5 or 10 modules and extend later. We do not publish a price here, because it depends on how much of the work we automate and how many people use the system. After a short conversation and a look at your workflow you get a concrete quote for your company, with no obligation. You can see everything that exists at /moduli, how it looks at real companies at /rezultati, and request a process analysis for your own company at /kontakt.
Your process is different. That is fine.
None of these systems is a template. Show us how the work runs at your place and we will tell you what can realistically be connected.
Request a process analysisFrequently asked questions
What should field workforce management software include?+
Six areas, and most companies need them in this order: attendance (punches, locations, offline entry), field operations (tasks, daily reports with photos, work orders with a client signature), resources (material stock, tool and vehicle checkout), people administration (leave, document expiry warnings), payroll (overtime split, labor cost, exports) and communication (fault reports, push notifications, an investor portal). Beware of systems that are strong in the office and weak at the punch — if attendance capture is unreliable, every report downstream inherits the garbage.
Do we need all the modules from day one?+
No, and buying them all at once is the classic mistake. The system is sold as packages — 5 or 10 modules — precisely because rollouts succeed one habit at a time. Start with attendance and payroll, add field reports in month two, resources from month three. The 21 modules are a ceiling, not a starting requirement; plenty of companies run for a year on seven or eight and add more only when a concrete pain shows up. What each module does is listed at /moduli — start from what costs you the most today.
How does it work on sites with no mobile coverage?+
The app is a PWA built for the field: punches, reports and entries are stored on the device and sent automatically when the network returns. The worker does nothing extra and repeats nothing. The QR sticker works without GPS as well — scanning it proves presence at the site. For fixed entrances, the kiosk tablet queues punches the same way. In practice this covers basements, new builds before the mast goes up, and remote sites — the records stay complete even where there is no signal all day.
Can the client or investor follow the project?+
Yes — through a public portal that contains no internal data. The investor follows progress without seeing rates, labor costs or internal notes, and you stop assembling weekly email updates by hand. Combined with the daily report with photos, disputes shrink: what was done on which day is documented with date-stamped pictures. In my experience this pays off most on longer builds with an involved investor — the phone calls asking where things stand drop off within weeks.
What does field workforce management software cost per month?+
We do not publish a price here, because it depends on how much of the work we automate and how many people use the system. After a short conversation and a look at your workflow you get a concrete quote for your company, with no obligation. You are not paying for shelfware — the package model means you pay only for modules you switched on. You can see everything that exists at /moduli, how it looks at real companies at /rezultati, and request a process analysis for your own company at /kontakt.